Rb. Rotterdam - ROT 19/4649
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| Rb. Rotterdam - ROT 19/4649 | |
|---|---|
 | |
| Court: | Rb. Rotterdam (Netherlands) |
| Jurisdiction: | Netherlands |
| Relevant Law: | Article 15 GDPR |
| Decided: | 19.03.2021 |
| Published: | 22.03.2021 |
| Parties: | De Staatssecretaris van Justitie en Veiligheid, Dienst Terugkeer en Vertrek |
| National Case Number/Name: | ROT 19/4649 |
| European Case Law Identifier: | ECLI:NL:RBROT:2021:2305 |
| Appeal from: | |
| Appeal to: | Unknown |
| Original Language(s): | Dutch |
| Original Source: | Rechtspraak.nl (in Dutch) |
| Initial Contributor: | n/a |
The District Court Rotterdam holds that the right of access is limited to personal data concerning the data subject. An overview of the available data suffices. The original documents (or a copy) don't have to be provided.
English Summary
Facts
The plaintiff requested access to his personal data processed by The Repatriation and Departure Service (Dienst Terugkeer & Vertrek) on the basis Article 12 GDPR and 15 GDPR. The State Secretary of Justice, on behalf of The Repatriation and Departure Service, provided the plaintiff with an overview. The plaintiff argues not all available, underlying information was provided. He argues that the State Secretary is in therefore in breach of the GDPR. The State Secretary claims he is not in possession of the underlying information the plaintiff is refering to.
Dispute
Should information about people other than the data subject be included in an access request based on Article 15 GDPR? Does Article 15 GDPR require that (copies of) the original documents are provided?
Holding
The District Court Rotterdam holds that the right of access is limited to personal data concerning the data subject. Furthermore, an overview of the requested data suffices. The original documents (or a copy) don't have to be provided.
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English Machine Translation of the Decision
The decision below is a machine translation of the Dutch original. Please refer to the Dutch original for more details.
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</div --><div class="toolbar"></div><!-- END HEADER --><div class="rs-main-contentarea" id="mainContent" data-target=".rs-main-contentarea"> <a class="rnl-button rnl-pagefeedbackform-button no-print" onclick="navigaToFeedbackForm();" href="javascript:undefined"><span>Feedback</span></a> <div class="rnl-content rnl-content-main"><div class="rnl-header-image-container"><div class="rnl-image-gradient"></div><img src="/SharedWebResources.axd?images/uitspraken-header-image-comp.jpg" alt="" /></div><div class="container"><div class="page-header rnl-page-header rnl-page-header-image"><div class="row"><div id="header" class="col-md-8"><h1> Pronunciations </h1></div></div><!--/.row --></div></div><div class="container"><div class="row"><div class="col-md-12"><div class="rs-panel zoektermen-wrapper"><div class="rs-panel-heading no-print"><h2> <a class="rs-accordion-title" data-toggle="collapse" href="#zoektermen" role="button" aria-expanded="true" aria-controls="zoektermen">Search terms found<span class="rs-collapse-icon-down"></span></a></h2></div><div class="row"><div class="col-md-12"> <label for="showhighlights" id="showhighlightslabel" class="label-highlights pull-left highlights-background"><input type="checkbox" id="showhighlights" name="showhighlights" checked><span id="markeringen-toggle-tekst">Turn markers off</span></label> </div></div><div class="collapse in rs-panel-body gevondenZoektermen no-print" id="zoektermen"><!-- --></div></div></div></div><div class="row opnieuw-zoeken-buttons"><div class="col-md-4"> <a href="/" class="rs-btn rs-btn-secondary search-btn-uitspraken" onclick="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'opnieuw-zoeken']);">Search again</a></div><div class="col-md-4"> <a href="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'terug-naar-resultaten']);history.back();" class="rs-btn rs-btn-primary search-btn-uitspraken">Back to the results</a></div></div><div class="row nieuwe-zoekopdracht-button"><div class="col-md-4"> <a href="/" class="rs-btn rs-btn-primary search-btn-uitspraken">New search</a> </div></div><div id="alert-region"><!-- --></div><div class="row"><div id="content" class="col-md-12"><div id="Main" class="rs-panel"><div class="rs-panel-heading rs-heading-inline"><h1 id="ZoekresultaatTekst" class="structural"> Search result - view document</h1><h2 class="left"> ECLI: NL: RBROT: 2021: 2305</h2><div class="btn-group rs-share rs-hide-mobile no-print"> <button class="rs-btn-secondary rs-btn dropdown-toggle" type="button" id="dropdownMenu1" data-toggle="dropdown" aria-haspopup="true" aria-expanded="true">Share pronunciation<span class="tri-down"></span></button><ul class="dropdown-menu rs-dropdown" aria-labelledby="dropdownMenu1"><li> <a href="javascript:window.print()" id="linkToPrint" class="printUitspraak" title="Print the document" onclick="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'printen']);"><span>Print</span></a></li><li> <a class="pdfUitspraak no-print" href="/InzienDocument/GetPdf?ecli=ECLI%3ANL%3ARBROT%3A2021%3A2305" onclick="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'download-pdf']);">Save as PDF</a></li><li> <a href="javascript:undefined" id="copyUitspraak" class="no-print" data-clipboard-text="http://deeplink.rechtspraak.nl/uitspraak?id=ECLI:NL:RBROT:2021:2305" title="Copy link to statement" onclick="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'kopieer']);"><span>Copy link</span></a></li></ul></div><div class="rs-copied-to-clipboard" id="clipboardInfo" style="display: none;"> Link copied to clipboard</div></div><div class="rs-panel-body"><dl class="dl-horizontal"><dt> Authority</dt><dd> <span>Court of Rotterdam</span></dd><dt> Date of judgment</dt><dd> 19-03-2021</dd><dt> Date of publication</dt><dd> 22-03-2021</dd><dt> Case number</dt><dd> <span>ROT 19/4649</span><br /></dd><dt> Jurisdictions</dt><dd> <span>Administrative law</span><br /></dd><dt> Special characteristics</dt><dd> <span>First instance - single</span><br /></dd><dt> Content indication</dt><dd><div class="inhoudsindicatie"><p> GDPR, access request, not made plausible that the processing overview is incomplete, no obligation to provide access to documents, unfounded</p></div></dd><dt> Locations</dt><dd> <span>Rechtspraak.nl</span><br /></dd><dt class="no-print"></dt><dd class="no-print"> <a href="https://linkeddata.overheid.nl/document/ECLI:NL:RBROT:2021:2305" id="linkToKoop" class="koopUitspraak" title="Enriched pronunciation"><span class="no-print">Enriched pronunciation</span></a></dd></dl><div class="btn-group rs-share rs-hide-desktop no-print"> <button class="rs-btn-secondary rs-btn dropdown-toggle" type="button" id="dropdownMenu1" data-toggle="dropdown" aria-haspopup="true" aria-expanded="true">Share pronunciation<span class="tri-down"></span></button><ul class="dropdown-menu rs-dropdown" aria-labelledby="dropdownMenu1"><li> <a href="javascript:printUitspraak()" id="linkToPrint" class="printUitspraak" title="Print the document" onclick="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'printen']);"><span>Print</span></a></li><li> <a class="pdfUitspraak no-print" href="/InzienDocument/GetPdf?ecli=ECLI%3ANL%3ARBROT%3A2021%3A2305" onclick="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'download-pdf']);">Save as PDF</a></li><li> <a href="javascript:undefined" id="copyUitspraak" class="no-print" data-clipboard-text="http://deeplink.rechtspraak.nl/uitspraak?id=ECLI:NL:RBROT:2021:2305" title="Copy link to statement" onclick="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'kopieer']);"><span>Copy link</span></a></li></ul></div><div class="uitspraakH3"><h3> Pronunciation </h3></div><div><div class="uitspraak"><div class="uitspraak-info"><h2 name="ID0EJ" style="font-weight:bold;" class="bridgehead"> COURT ROTTERDAM</h2><div class="parablock"><p> Seat in Rotterdam</p></div><span class="linebreak1"> </span><div class="parablock"><p>Administrative law</p></div><span class="linebreak1"> </span><div class="parablock"><p>case number: ROT 19/4649</p></div><h2 name="ID0EBB" style="font-weight:bold;" class="bridgehead"><br /> Judgment of the single Judge of 19 March 2021 in the case inter</h2><h2 name="ID0EHB" style="font-weight:bold;" class="bridgehead"> [name of plaintiff], at [plaintiff's place of residence], plaintiff</h2><p> (authorized representative: mr. FLM van Haren),<span class="linebreak1"> </span></p><div class="parablock"><p>and</p></div><span class="linebreak1"> </span><div class="parablock"><p><span class="emphasis" style="font-weight:bold;">The State Secretary for Justice and Security, Repatriation and Departure Service</span> , defendant</p><p> (authorized representative: mr. S. Raterink).<span class="linebreak1"> </span></p></div><span class="linebreak1"> </span></div><div class="section procesverloop"><h2>Process course</h2><span class="linebreak1"> </span><div class="parablock"><p>By decision of April 18, 2019 (primary decision), the defendant provided the plaintiff with an overview of (the processing of) his personal data within the Repatriation and Departure Service (DT&V).</p></div><span class="linebreak1"> </span><div class="parablock"><p>By decision of 1 July 2019 (contested decision), the defendant declared the plaintiff's objection against the primary decision unfounded.</p></div><span class="linebreak1"> </span><div class="parablock"><p>The plaintiff has appealed against the contested decision.</p></div><span class="linebreak1"> </span><div class="parablock"><p>Respondent has lodged a statement of defense.</p></div><span class="linebreak1"> </span><div class="parablock"><p>The hearing took place on February 18, 2021. Plaintiff and his representative participated in the hearing via a Skype connection. Respondent was represented by his agent. The case has been joined with the case with case number ROT 19/5030. At the hearing, the court closed the investigation. After that, things were split up for making a decision.</p></div><span class="linebreak1"> </span></div><div class="section"><h2>Considerations</h2><span class="linebreak1"> </span><p>1. The relevant legislation and regulations are included in an appendix that forms part of this decision.<span class="linebreak1"> </span></p><p>2. On March 14, 2019, the plaintiff requested the defendant for information on the basis of articles 12 and 15, first paragraph, of Regulation 2016/679 of the European Parliament and of the Council of the European Union of 27 April 2016 on the protection of natural persons in connection with the processing of personal data and with regard to the free movement of such data and repealing Directive 95/46 / EC (the General Data Protection Regulation: GDPR). In response to this request, the respondent provided an overview of (the processing of) the plaintiff's personal data within the DT&V with the primary decision. Plaintiff has objected to the primary decision.<span class="linebreak1"> </span></p><p>3. In the contested decision, the defendant declared the plaintiff's objection unfounded and maintained the primary decision. The respondent bases this on the fact that the plaintiff has already received the information to which he is entitled under the GDPR in the primary decision. As indicated in the primary decision, the plaintiff's agent has the option of receiving information from the departure file. Respondent used the names of the plaintiff's alleged mother as stated on the death certificate issued by the plaintiff, namely [name]. The defendant has sent the file '[file name]' ([file name]) to the plaintiff and does not have the supporting documents of that file. The Ministry of Foreign Affairs does not provide underlying information to the defendant for the protection of the engaged researcher, nor does the investigation method used by him. In due course, this information can be requested and made available to the judge for inspection, according to the defendant.<span class="linebreak1"> </span></p><p>4. In the appeal plaintiff first requests that the grounds of objection be regarded as repeated and inserted, because in his view the defendant did not consider the content thereof.</p><p> In the opinion of the court, however, the defendant in the contested decision addressed the grounds for objection in a sufficiently substantiated manner. Insofar as the plaintiff does not specify in detail on which points the reasoning of the contested decision is incorrect or incomplete, the mere reference to the grounds of objection in the grounds of appeal cannot lead to annulment of the contested decision.<span class="linebreak1"> </span></p><p>5. Plaintiff wishes to have access to the personal data. In that context, the plaintiff argues in appeal that the contested decision incorrectly includes the fact that the Ministry of Foreign Affairs does not provide any underlying information to the defendant. According to a letter (the court understands: the decision) from the Minister of Foreign Affairs dated April 29, 2019, the defendant is the controller and the defendant has access to all file documents drawn up and collected by the Minister of Foreign Affairs. The Ministry of Foreign Affairs explicitly states that in Baku (Azerbaijan) communication was only made orally with the researcher / confidential counselor and that no written information was provided or obtained. The findings in the document '[file name]' are therefore the result of verbal communication between the researcher / confidential advisor in Baku and an employee of the Dutch embassy there. Plaintiff is of the opinion that - in view of this - the respondent should reasonably be in possession of interview reports between the embassy staff and the confidential advisor, now that the '[file name]' should be a reflection of that communication. Furthermore, there is also, for example, a passport of the plaintiff's mother. In the document [file name] the three names of his mother are not repeated and only the words 'the applicant's mother' are mentioned. Plaintiff takes the position that the names of his mother have been processed carelessly and that this processing is wrongly associated with incorrect negative results. The plaintiff refers to the investigation report of his attorney in Baku and states that it can be inferred from this that the information in the document is largely incongruous with the facts known in this file.<span class="linebreak1"> </span></p><div class="paragroup"><span class="nr">5.1.</span><p> The court first of all states that the right of access is limited to personal data relating to the data subject on the basis of Article 15 of the GDPR. The interpretation of the term 'personal data' therefore determines the scope of the right of access. The Court of Justice of the European Union (Court) and the Supreme Court give a broad interpretation of the term “personal data”. The Court, in its judgment of 20 December 2017 in Case C-434/16, P. Nowak, (ECLI: EU: C: 2017: 994), considered that the concept of personal data potentially extends to any kind of information, both objective and as subjective information concerning the data subject. The latter is the case if the information is associated with a natural person because of its content, purpose or effect.<span class="linebreak1"> </span></p></div><div class="paragroup"><span class="nr">5.2.</span><p> The court is of the opinion that the defendant has provided the plaintiff with the information to which he is entitled under the GDPR by means of the document '[file name]'. This means that the plaintiff has been provided with an overview, in an understandable form, of all personal data concerning him that have been processed. As follows from established case law of the Administrative Jurisdiction Division of the Council of State (Division) (see, for example, the decision of 5 February 2020, ECLI: NL: RVS: 2020: 352, ground 7), the person who states that more personal data must be after the administrative body has investigated that personal data and has not stated implausibly that there are no more personal data, it can be demonstrated that there should be more personal data. The court sees no ground for the judgment that the defendant has not stated unbelievably that there are no more personal data. In that context, it is relevant that the court has ruled in today's judgment, case number ROT 19/5030, that the Minister of Foreign Affairs must be regarded as a 'controller' within the meaning of the GDPR with regard to the processing of the plaintiff's personal data. by the Dutch embassy in Baku. Insofar as the plaintiff wishes to inspect his personal data that have been processed by the Dutch embassy in Baku, the defendant has already been able to suffice with the position that he does not have that information. In all other respects, the defendant's statement that no more personal data are present than the data included in the processing overview is, in the opinion of the court, not implausible. Plaintiff has not made it plausible that there should be more personal data. In that context, the court notes that, as it has already stated above, the right of inspection relates to the personal data concerning the plaintiff himself. Insofar as the plaintiff has stated that the personal data of his father and mother also relate to him, the court does not follow the plaintiff in this. The plaintiff has not demonstrated that the processing overview provided by the defendant with regard to his personal data is incomplete and that he is not able to check whether his personal data have been processed correctly and lawfully on the basis of the information provided. The plaintiff's assertions that the defendant has more file documents, that the names of his mother do not appear in the document and that the information provided by the defendant does not correspond with the facts known in this file, are not considered sufficient by the court.<span class="linebreak1"> </span></p></div><div class="paragroup"><span class="nr">5.3.</span><p> The court understands the plaintiff's argument as meaning that he wishes to receive underlying documents. The court has first stated that Article 15 of the GDPR does not give the right to provide the physical or digital documents in which the personal data are processed. This also follows from case law of the Court. For example, according to the judgment of 17 July 2014 (ECLI: EU: C: 2014: 2081), the data subject cannot derive the right from the GDPR to obtain a copy of the original document or file containing the data, if the access request can be met with another form of provision. While the Court's ruling relates to Directive 95/46 / EC, it is also important for the interpretation of the GDPR. Indeed, it follows from recital 9 of the preamble to the GDPR that the objectives and principles of Directive 95/46 / EC remain intact. In the opinion of the court, in view of the foregoing, in this case the respondent would have been sufficient to provide the processing overview and the respondent was not obliged to allow the plaintiff to inspect the documents referred to by him, insofar as he already has these documents. disposes.<span class="linebreak1"> </span></p></div><div class="paragroup"><span class="nr">5.4.</span><p> What plaintiff has argued about the correctness of the data used cannot play any further role in these proceedings. The only assessment is whether the defendant has complied with the obligations imposed on him under Articles 12 and 15 of the GDPR.<span class="linebreak1"> </span></p><p>6. The appeal is therefore unfounded.<span class="linebreak1"> </span></p><p>7. There is no reason for an order for costs to be awarded.<span class="linebreak2"> </span></p></div></div><div class="section beslissing"><h2>Decision</h2><span class="linebreak1"> </span><div class="parablock"><p>The court declares the appeal unfounded.</p></div><span class="linebreak1"> </span><div class="parablock"><p>This judgment was made by mr. AMJ Adriaansen, judge, in the presence of mr. HL de Vries, registrar. The ruling was delivered in public on March 19, 2021.</p></div><span class="linebreak2"> </span><div class="parablock"><p><span class="emphasis" style="font-style:italic;">The registrar is out of state</span></p></div><span class="linebreak3"> </span><table cellspacing="0" cellpadding="2" class="frame_all pgwide_0 "><colgroup span="2"><col width="1*" /><col width="1*" /></colgroup><tbody class="top x bottom"><tr class=" first last"><td class="0 first align_left valign_top"><p> registrar</p></td><td class="0 last align_left valign_top"><p> judge</p></td></tr></tbody></table><div class="parablock"><p> A copy of this ruling is sent to the parties at:</p></div><span class="linebreak2"> </span></div><div class="section"><h2>Do you disagree with this statement?</h2><span class="linebreak1"> </span><div class="parablock"><p>An appeal against this decision can be lodged with the Administrative Jurisdiction Division of the Council of State within six weeks of the date on which it was sent.</p></div><span class="linebreak1"> </span><div class="parablock"><p>Annex - legal framework</p></div><span class="linebreak1"> </span><p>1. It follows from recital 9 of the preamble to the GDPR that the objectives and principles of Directive 95/46 / EC remain valid, (…).<span class="linebreak1"> </span></p><div class="parablock"><p>Article 12 of the GDPR, on transparent information, communication and further rules for exercising the rights of the data subject, states:</p></div><span class="linebreak1"> </span><p>1. The controller shall take appropriate measures to ensure that the data subject provides the information referred to in Articles 13 and 14 and the communication related to the processing referred to in Articles 15 to 22 and Article 34 in a concise, transparent, comprehensible and easily accessible form and receive it in plain and simple language, especially when the information is specifically for a child. The information shall be provided in writing or by other means, including, where appropriate, electronic means. If requested by the data subject, the information may be communicated orally, provided that the identity of the data subject is proven by other means.<span class="linebreak1"> </span></p><p>2. The controller shall facilitate the exercise of the data subject's rights under Articles 15 to 22. In the cases referred to in Article 11 (2), the controller may not refuse to comply with the data subject's request to to exercise his rights under Articles 15 to 22, unless the controller demonstrates that he is unable to identify the data subject.<span class="linebreak1"> </span></p><p>3. The controller shall, without undue delay and in any event within one month of receipt of the request under Articles 15 to 22, provide the data subject with information on the action taken on the request. Depending on the complexity of the requests and the number of requests, this period can be extended by another two months if necessary. The controller shall notify the data subject of such an extension within one month of receiving the request. When the data subject submits his request electronically, the information shall be provided electronically, if possible, unless the data subject requests otherwise.<span class="linebreak1"> </span></p><p>4. If the controller does not act on the request of the data subject, he shall immediately and at the latest within one month of receipt of the request inform the data subject why the request has not taken effect, and inform him of the possibility of lodging a complaint. should be brought before a supervisory authority and brought before a court.<span class="linebreak1"> </span></p><p>5. The provision of the information referred to in Articles 13 and 14 and the communication and the taking of the measures referred to in Articles 15 to 22 and Article 34 shall be free of charge. Where requests from a data subject are manifestly unfounded or excessive, in particular due to their repetitive nature, the controller may either:</p><p> a. charge a reasonable fee in light of the administrative costs associated with providing the requested information or communication and taking the requested action; either</p><p> b) refuse to act on the request. It is up to the controller to demonstrate the manifestly unfounded or excessive nature of the request.<span class="linebreak1"> </span></p><div class="parablock"><p>(…)</p></div><span class="linebreak1"> </span><div class="parablock"><p>Article 15 of the GDPR, on the right of access of the data subject, states:</p></div><span class="linebreak1"> </span><p>1. The data subject has the right to obtain from the controller a decision as to whether or not personal data concerning him / her is being processed and, where that is the case, to have access to such personal data and the following information:</p><p> a. a) the purposes of the processing;</p><p> b) the categories of personal data concerned;</p><p> (c) the recipients or categories of recipients to whom the personal data have been or will be disclosed, in particular recipients in third countries or international organizations;</p><p> d) if possible, the expected period for which the personal data will be stored or, if that is not possible, the criteria for determining that period;</p><p> e) that the data subject has the right to request the controller to rectify or erase personal data, or to restrict the processing of personal data concerning him or her, as well as the right to object to such processing;</p><p> f) that the data subject has the right to lodge a complaint with a supervisory authority;</p><p> (g) where the personal data are not collected from the data subject, all available information about the source of that data;</p><p> (h) the existence of automated decision-making, including the profiling referred to in Article 22 (1) and (4), and, at least in those cases, useful information about the underlying logic, as well as the importance and expected consequences of that processing for the person concerned.<span class="linebreak1"> </span></p><div class="parablock"><p>(…)</p></div><span class="linebreak1"> </span><p>3. The controller shall provide the data subject with a copy of the personal data being processed. If the data subject requests additional copies, the controller may charge a reasonable fee based on the administrative costs. When the data subject submits his request electronically, and does not request other arrangements, the information shall be provided in a commonly used electronic form.<span class="linebreak1"> </span></p><p>4. 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