RvS - 201907720/1/A3

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RvS - 201907720/1/A3
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Court: RvS (Netherlands)
Jurisdiction: Netherlands
Relevant Law:
Article 35 Personal Data Protection Act
Decided: 09.12.2020
Published: 09.12.2020
Parties: Council of Mayor and Aldermen of Heemskerk
National Case Number/Name: 201907720/1/A3
European Case Law Identifier: ECLI:NL:RVS:2020:2833
Appeal from: District Court of Noord-Holland
18/817
Appeal to: Unknown
Original Language(s): Dutch
Original Source: Rechtspraak.nl (in Dutch)
Initial Contributor: n/a

The establishment of the data subject's identity must be sound, but may not be so impeding that it affects the right of the data subject to freely request access to his data.

In this decision, this was not considered to be the case. The data controller had valid reasons to have doubts as to the identity of the applicant, and was therefore entitled to ask for additional information or to impose additional requirements.

English Summary

Facts

The Council of Mayor and Aldermen of Heemskerk (which exercises the executive power of the municipal government) declined the request of the appellant to access his personal data. The data subject attached a copy of an expired passport to this request, but the Council of Mayor and Aldermen of Heemskerk announced that it was unable to establish the applicant's identity properly with an expired passport. It therefore requested the appellant to send a certified copy of a valid identity document (i.e. copy of an original document that has been authorised or stamped as being a true copy of the original, by a qualified individual) or to visit the town hall in person. The appellant then sent a copy of a valid passport, without further explanations.

The Council however decided not to consider the request. It took the view that it was not possible to properly establish the identity of the applicant with the information at its disposal. Although a copy of a valid passport had been submitted, it had emerged from the administration that the signature on the request and on the passport did not match the signature on previously submitted requests by a person with the same name who lives at the same address. According to the Council, it was therefore necessary to establish the identity of the applicant by means of one of the two options offered (certified copy or visit at the town hall).

Dispute

Is a data controller entitled to request the data subject to send a certified copy of an identity document or to visit its building in person to establish its identity, or are these two options so impeding that it affects the right of the data subject to freely request access to his data?

Holding

On appeal, the Council of Mayor and Aldermen took the view that the appellant misused his rights because he made the access request with a view not to take cognisance of the personal data processed concerning him, but merely to collect penalty payments and obtaining reimbursement of legal costs from the public authorities (financial motive only). The District Court of Noord-Holland and the Council of State however ruled that there was insufficient ground to reach this conclusion.

The District Court of Noord-Holland and the Council of State considered that the Council of Mayor and Aldermen of Heemskerk could reasonably take the view that the different signatures gave rise to doubts as to the identity of the applicant and that a copy of the passport alone was not sufficient in this case.

It could therefore reasonably ask the applicant to send a certified copy of an identity document or to visit the town hall in person, to guarantee a proper establishment of his identity. The two options given by the Council were not disproportionately onerous. Although the distance to the town hall was considerable for the appellant, the alternative of a certified copy did not involve such high costs that the right of the data subject to freely request access to his data was infringed.

The Council of Mayor and Aldermen was therefore entitled to disregard the access request.

Comment

On 25 May 2018, the General Data Protection Regulation became applicable. The decision from the Council of Mayor and Aldermen is from before that date. Therefore, the Dutch Personal Data Act (Wet Bescherming Persoonsgegevens) still applied to this case.

This decision should be compared to: RvS - ECLI:NL:RVS:2020:2915

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English Machine Translation of the Decision

The decision below is a machine translation of the Dutch original. Please refer to the Dutch original for more details.

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</div --><div class="toolbar"></div><!-- END HEADER --><div class="rs-main-contentarea" id="mainContent" data-target=".rs-main-contentarea"> <a class="rnl-button rnl-pagefeedbackform-button no-print" onclick="navigaToFeedbackForm();" href="javascript:undefined"><span>Feedback</span></a> <div class="rnl-content rnl-content-main"><div class="rnl-header-image-container"><div class="rnl-image-gradient"></div><img src="/SharedWebResources.axd?images/uitspraken-header-image-comp.jpg" alt="" /></div><div class="container"><div class="page-header rnl-page-header rnl-page-header-image"><div class="row"><div id="header" class="col-md-8"><h1> Pronunciations </h1></div></div><!--/.row --></div></div><div class="container"><div class="row"><div class="col-md-12"><div class="rs-panel zoektermen-wrapper"><div class="rs-panel-heading no-print"><h2> <a class="rs-accordion-title" data-toggle="collapse" href="#zoektermen" role="button" aria-expanded="true" aria-controls="zoektermen">Search terms found<span class="rs-collapse-icon-down"></span></a></h2></div><div class="row"><div class="col-md-12"> <label for="showhighlights" id="showhighlightslabel" class="label-highlights pull-left highlights-background"><input type="checkbox" id="showhighlights" name="showhighlights" checked><span id="markeringen-toggle-tekst">Turn markers off</span></label> </div></div><div class="collapse in rs-panel-body gevondenZoektermen no-print" id="zoektermen"><!-- --></div></div></div></div><div class="row opnieuw-zoeken-buttons"><div class="col-md-4"> <a href="/" class="rs-btn rs-btn-secondary search-btn-uitspraken" onclick="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'opnieuw-zoeken']);">Search again</a></div><div class="col-md-4"> <a href="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'terug-naar-resultaten']);history.back();" class="rs-btn rs-btn-primary search-btn-uitspraken">Back to the results</a></div></div><div class="row nieuwe-zoekopdracht-button"><div class="col-md-4"> <a href="/" class="rs-btn rs-btn-primary search-btn-uitspraken">New search</a> </div></div><div id="alert-region"><!-- --></div><div class="row"><div id="content" class="col-md-12"><div id="Main" class="rs-panel"><div class="rs-panel-heading rs-heading-inline"><h1 id="ZoekresultaatTekst" class="structural"> Search result - view document</h1><h2 class="left"> ECLI: NL: RVS: 2020: 2833</h2><div class="btn-group rs-share rs-hide-mobile no-print"> <button class="rs-btn-secondary rs-btn dropdown-toggle" type="button" id="dropdownMenu1" data-toggle="dropdown" aria-haspopup="true" aria-expanded="true">Share pronunciation<span class="tri-down"></span></button><ul class="dropdown-menu rs-dropdown" aria-labelledby="dropdownMenu1"><li> <a href="javascript:window.print()" id="linkToPrint" class="printUitspraak" title="Print the document" onclick="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'printen']);"><span>Print</span></a></li><li> <a class="pdfUitspraak no-print" href="/InzienDocument/GetPdf?ecli=ECLI%3ANL%3ARVS%3A2020%3A2833" onclick="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'download-pdf']);">Save as PDF</a></li><li> <a href="javascript:undefined" id="copyUitspraak" class="no-print" data-clipboard-text="http://deeplink.rechtspraak.nl/uitspraak?id=ECLI:NL:RVS:2020:2833" title="Copy link to statement" onclick="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'kopieer']);"><span>Copy link</span></a></li></ul></div><div class="rs-copied-to-clipboard" id="clipboardInfo" style="display: none;"> Link copied to clipboard</div></div><div class="rs-panel-body"><dl class="dl-horizontal"><dt> Authority</dt><dd> <span>Council of State</span></dd><dt> Date of judgment</dt><dd> 09-12-2020</dd><dt> Date of publication</dt><dd> 09-12-2020</dd><dt> Case number</dt><dd> <span>201907720/1 / A3</span><br /></dd><dt> Jurisdictions</dt><dd> <span>Administrative law</span><br /></dd><dt> Special characteristics</dt><dd> <span>Appeal</span><br /></dd><dt> Content indication</dt><dd><div class="inhoudsindicatie"><p> By decision of 19 September 2017, the Board of Mayor and Aldermen of Heemskerk set aside the request of [appellant sub 1] for access to his personal data. On 30 July 2017, [appellant sub 1] requested access to the processing of his personal data as referred to in Article 35 of the Wbp. According to [appellant sub 1], his personal data have been processed, among other things, for a previously submitted request on the basis of the Government Information (Public Access) Act. He has also requested, insofar as the Commission has processed his personal data by posting messages on the forum of the Association of Netherlands Municipalities (hereinafter: VNG), to include the content of these messages in the overview. He has enclosed with this request a copy of an expired passport.</p></div></dd><dt> Locations</dt><dd> <span>Rechtspraak.nl</span><br /></dd><dt class="no-print"></dt><dd class="no-print"> <a href="https://linkeddata.overheid.nl/document/ECLI:NL:RVS:2020:2833" id="linkToKoop" class="koopUitspraak" title="Enriched pronunciation"><span class="no-print">Enriched pronunciation</span></a></dd></dl><div class="btn-group rs-share rs-hide-desktop no-print"> <button class="rs-btn-secondary rs-btn dropdown-toggle" type="button" id="dropdownMenu1" data-toggle="dropdown" aria-haspopup="true" aria-expanded="true">Share pronunciation<span class="tri-down"></span></button><ul class="dropdown-menu rs-dropdown" aria-labelledby="dropdownMenu1"><li> <a href="javascript:printUitspraak()" id="linkToPrint" class="printUitspraak" title="Print the document" onclick="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'printen']);"><span>Print</span></a></li><li> <a class="pdfUitspraak no-print" href="/InzienDocument/GetPdf?ecli=ECLI%3ANL%3ARVS%3A2020%3A2833" onclick="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'download-pdf']);">Save as PDF</a></li><li> <a href="javascript:undefined" id="copyUitspraak" class="no-print" data-clipboard-text="http://deeplink.rechtspraak.nl/uitspraak?id=ECLI:NL:RVS:2020:2833" title="Copy link to statement" onclick="javascript:_paq.push(['trackEvent','uitspraken-pagina', 'button', 'kopieer']);"><span>Copy link</span></a></li></ul></div><div class="uitspraakH3"><h3> Statement</h3></div><div><div class="uitspraak"><div class="parablock"><p> 201907720/1 / A3.</p><p> Date of judgment: 9 December 2020</p><p> SECTION</p><p> ADMINISTRATIVE LAW</p><p> Judgment on the appeals of:</p><p> 1. [appellant sub 1], residing in [place of residence],</p><p> 2.the Board of Mayor and Aldermen of Heemskerk,</p><p> appellants,</p><p> against the decision of the Noord-Holland District Court of 12 September 2019 in case no.18 / 817 in the proceedings between:</p><p> [appellant sub 1]</p><p> and</p><p> the lecture.</p><p> Process course</p><p> By decision of 19 September 2017, the Board has not considered the request of [appellant sub 1] for access to his personal data.</p><p> By decision of 18 January 2018, the Board declared the objection made by [appellant under 1] to this unfounded.</p><p> In a decision of 13 February 2018, the Board decided that no penalty payment was forfeited because of failure to make a timely decision on the objection.</p><p> By judgment of 12 September 2019, the court declared the appeal lodged by [appellant under 1] against the decision of 18 January 2018 unfounded and declared the appeal against the decision of 13 February 2018 to be well-founded, quashed that decision and forfeited the penalty is set at € 520. This statement is attached.</p><p> [Appellant 1] has lodged an appeal against this decision.</p><p> The Board has given a written statement and has lodged a cross-appeal.</p><p> The Division heard the case in court on 3 August 2020, where [appellant 1], assisted by [attorney], legal aid provider, and the Board, represented by mr. CN van der Sluis, attorney in Rotterdam, appeared.</p><p> Considerations</p><p> Applicable law</p><p> 1. On May 25, 2018, the General Data Protection Regulation became applicable. The decision on the objection is from before that date. That is why the Wbp still applies to this case. For the text of the relevant provisions of the Wbp and the General Administrative Law Act (hereinafter: the Awb), reference is made to the appendix, which forms part of the decision.</p><p> Decision</p><p> 2. On 30 July 2017, [appellant sub 1] requested access to the processing of his personal data as referred to in Article 35 of the Wbp. According to [appellant sub 1], his personal data were processed for, among other things, a previously submitted request on the basis of the Government Information (hereinafter: the Wob). He has also requested, insofar as the Commission has processed his personal data by posting messages on the forum of the Association of Netherlands Municipalities (hereinafter: VNG), to include the content of these messages in the overview. He has enclosed with this request a copy of an expired passport.</p><p> 2.1. On August 7, 2017, the Board announced that it cannot properly establish the identity of the applicant with an expired passport. It has requested [appellant sub 1] to send a certified or authorized copy of a valid proof of identity or to come to the town hall in person. [appellant under 1] thereupon sent a copy of a valid passport, without further explanation.</p><p> 2.2. By decision of September 19, 2017, the Board has not considered the request. Pursuant to Article 37, second paragraph, of the Wbp, it is required to properly establish the identity of the applicant in an application. The Commission has taken the position that this was not possible with the information it had available. Although a copy of a valid passport had been submitted, the records had shown that a person with the same name as [appellant sub 1] had previously sent letters to the Board, but that the signature on those letters did not match the signature on the request for access. . In view of this, according to the Commission, it was necessary to establish identity with one of the two options offered. The Board upheld the decision in the objection.</p><p> Attacked verdict</p><p> 3. On appeal, the Board has taken the position that [appellant under 1] is abusing the right, because [appellant under 1] made the request for inspection with the aim of collecting penalties and obtaining legal costs reimbursements. The court has ruled that there is insufficient ground for the conclusion that [appellant sub 1] submitted the Wbp request for a purpose other than that for which this authority was granted. The court also ruled that the Board could reasonably ask for a certified or authorized copy of an identity document to be sent or to visit the town hall. Now that [appellant sub 1] has failed to do so, the Board was allowed to set aside his request, according to the court.</p><p> Appeal of the college</p><p> 4. The incidental appeal of the Board is the most far-reaching. Therefore this will be assessed first. The Board argues that the court has wrongly ruled that [appellant sub 1] is not abusing the law. There are several aspects that, viewed in conjunction, must lead to the judgment that there has been an abuse of rights. For example, there is a consistent course of action by [appellant sub 1] and [attorney]. In the past, [appellant sub 1] has submitted Wob requests in almost all municipalities. Many proceedings have been conducted in this regard, which ultimately led to rulings by the Division in which it was ruled that [appellant sub 1] abused the rights with those requests. Now [appellant sub 1] has submitted a Wbp request to almost all municipalities. In addition, various aspects show that [appellant sub 1] and [attorney]] have a financial motive. For example, in a similar case, [attorney] approached the Board to buy off proceedings, an appeal was made for compensation for breach of the reasonable term and the appeal is a virtually literal repetition of the notice of appeal, which indicates a minimal effort. Failure to appear at a hearing also indicates this. The financial interests of [appellant sub 1] and [attorney] also appear from the no-cure-no-pay practice of [person]. Finally, there is another way for [appellant 1] to obtain the personal data that have been processed on the forum of the VNG. He had started proceedings against the VNG to view this data and could have continued that procedure. There was also the option of submitting a new Wbp request, according to the Commission.</p><p> 4.1. In the judgment of 23 January 2019, ECLI: NL: RVS: 2019: 184, the Department ruled that the Wob and the Wbp relate to different matters. This means that the judgment that an abuse of law has been made with regard to the Wob does not automatically mean that there is also abuse with regard to the Wbp. One of the purposes of the Wbp is to provide citizens with insight into the way in which administrative bodies, among others, process their personal data. In the judgment of 21 August 2019, ECLI: NL: RVS: 2019: 2797, which concerns a comparable case of [appellant sub 1], the Division has ruled that there are insufficient leads for the opinion that [appellant sub 1] submitting the request for access and the use of legal remedies had abused the law. The circumstance that the authorized representative of [appellant sub 1] has previously been declared inadmissible in the context of Wob proceedings, that [appellant sub 1] has submitted requests for inspection to various municipalities, that many proceedings are pending, that [appellant sub 1] ] keeps a close eye on the decision period and if that period is exceeded after notice of default requests the determination of penalties and requests compensation, it was considered insufficient to conclude that [appellant sub 1] did not intend to take cognizance of the personal data processed about him. , but only tried to collect sums of money from the government.</p><p> 4.2. Contrary to the judgment of 21 August 2019, the Division sees no reason to rule that [appellant sub 1] has misused the authority to submit requests for inspection. Finding out which municipalities have posted personal data of the applicant on the VNG forum is in line with the purpose of the Wbp. As [appellant 1] explained at the hearing, the VNG has removed everything from him from the forum. A request for access to the VNG therefore makes no sense. He hopes that the college has taken screenshots of the forum or can find out in some other way what was posted on the forum. If the board has unlawfully processed his personal data, it will request compensation. The possibility exists under the <span class="hl0">GDPR</span> . The fact that this is the underlying purpose of this request, and also of the other access requests that he has submitted, does not mean that the purpose of the request is no longer in accordance with the purpose of the Wbp. The Division also sees no reason to reach a different conclusion in the other arguments. This is because the arguments almost correspond to what was submitted in the case that led to the judgment of 21 August 2019.</p><p> 4.3. The argument fails.</p><p> Appeal of [appellant sub 1]</p><p> 5. [appellant under 1] argues that the court wrongly ruled that the Board was allowed to ask him to send a certified or authorized copy of an identity document or to visit the town hall. With the copy of his proof of identity, the Board was able to properly establish his identity. The signature on the request matches the signature on the passport. The request for inspection was submitted from the address at which he is registered in the basic register of persons, which is an important factor in determining the identity, according to [appellant sub 1].</p><p> 5.1. From the lack of concrete leads in the Wbp, it follows that in principle the Commission has discretion with regard to the way in which it wishes to establish the identity of the applicant. This space is partly determined by the premise that the determination of identity must be sound. On the other hand, by the fact that the determination of identity should not be so obstructive as to prejudice the right of the person concerned to freely apply to the Board with a request for access.</p><p> 5.2. The premise that a copy of an identity document is requested for an inspection request is not considered unreasonable. This guarantees a proper determination of identity without prejudice to the right of those involved to freely apply to the Board. In this case, the Commission noted that the signature on the request and on the passport did not match the signature on previously submitted Wob requests from a person with the same name who lives at the same address. It could therefore reasonably take the position that this has raised doubts about the identity of the applicant and that a copy of the passport alone was not sufficient in this case. According to [appellant under 1], the request for access was submitted from the address with which he is registered in the Personal Records Database and the overview could be sent to that address, the Commission considered insufficient to be able to properly establish the identity. The Commission could request additional information to establish the identity of [appellant under 1]. The court has rightly ruled that the two options given by the Board to [appellant sub 1], the submission of a certified or authorized copy of a valid identity document or a personal visit to the town hall, are not disproportionately onerous in this case. It is true that the distance to the town hall is great for [appellant sub 1], but the alternative of a certified or authorized copy does not entail such high costs that the right to freely request access is undermined.</p><p> 5.3. The argument fails.</p><p> 5.4. [appellant under 1] has also requested compensation for exceeding the reasonable term. He withdrew this request at the hearing and will therefore not be assessed.</p><p> Finally</p><p> 6. The appeals of [appellant 1] and of the Board are unfounded. The verdict of the court should be upheld if attacked.</p><p> 7. The Board must be ordered to pay the costs of the proceedings in a manner to be stated below. Contrary to what he has argued, the fact that [appellant under 1] is more often objected that he has abused the right to submit access requests does not give rise to a heavier weighting factor.</p><p> Decision</p><p> The Administrative Law Division of the Council of State:</p><p> I. confirms the court's decision, insofar as attacked;</p><p> II. orders the Board of Mayor and Aldermen of Heemskerk to reimburse [appellant 1] in connection with the handling of the appeal to an amount of € 1,184.53 (in words: eleven hundred eighty-four euros and fifty-three cents).</p><p> Thus adopted by mr. CJ Borman, chairman, and mr. SFM Wortmann and mr. J. Gundelach, members, in the presence of mr. P. Klein, registrar.</p><p> The chairman is unable to sign the decision.</p><p> wg Small</p><p> registrar</p><p> Delivered publicly on December 9, 2020</p><p> 176-851.</p><p></p><p> Appendix</p><p></p><p> Law for the protection of personal information</p><p> Article 35</p><p> 1. The data subject has the right to contact the controller freely and at reasonable intervals with a request to inform him whether personal data concerning him is being processed. The controller informs the data subject in writing within four weeks whether personal data relating to him is being processed.</p><p> […].</p><p> Article 37</p><p> 1. […].</p><p> 2. The controller will ensure that the identity of the applicant is properly established.</p><p> […].</p><p> General Administrative Law Act</p><p> Article 4: 5</p><p> 1. 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